EMGS Annual Meeting FAQS

Basic information and frequently asked questions about the EMGS Annual Meeting. Have a question? The Annual Meeting FAQs may have an answer for you, if you don’t find the answer you are looking for please email emgshq@emgs-us.org for more information.

EMGS Annual Meeting

When and where is the EMGS 2018 Annual Meeting?
Who attends the Annual Meeting?
Can I present my research at the Annual Meeting?

Registration

How do I register for the Annual Meeting?
Do I have to be a member of EMGS to attend the Annual Meeting?
What does Annual Meeting registration include?
Will I receive written confirmation of my registration?
When/where will I get my Annual Meeting materials?
Where/when do I pick up my Annual Meeting Badge?
Can I register at the meeting?
What is your cancellation policy?
What is your substitution policy?
Can I get a certificate of attendance?

Hotel and Housing

How do I make my hotel reservation?

Transportation

Where is the closest airport?
How do I get from the airport to the EMGS Hotel?
Will there be parking at the hotel?

When and where is the EMGS 2018 Annual Meeting?

The EMGS will host its 49th Annual Meeting in San Antonio, Texas, September 22–26, 2018. The majority of the meeting will be held at the Hyatt Regency San Antonio at 123 Losoya Street, San Antonio, Texas, 78205. There are three workshops scheduled to begin on Saturday, September 22. Please note that these workshops do require separate registration. The Annual Meeting will open with the President’s Welcome Reception at 4:30 pm on Saturday, September 22.

Who attends the Annual Meeting?

Academic, industrial, and governmental scientists interested in how environmental factors lead to genotoxicity and persistent adverse health effects.

Can I present my research at the Annual Meeting?

You are encouraged to participate in the meeting by presenting your research as a Poster or Platform talk. Poster and Platform talks are selected from submitted abstracts. The EMGS offers online abstract submission. Please remember that the abstract submission deadline is June 1, 2018.

How do I register for the Annual Meeting?

Registration will open soon. Once it is open you can register online.

Do I have to be a member of EMGS to attend the Annual Meeting?

Membership is not a requirement to attend the Annual Meeting but we do encourage you to become a member so you can take advantage of the lower registration rates, sponsor abstracts, and enjoy the many benefits of being an EMGS member.

What does Annual Meeting registration include?

The registration fee for the EMGS 2018 Annual Meeting includes:

• Admission to all scientific sessions
• Annual Meeting program
• Free electronic access to all abstracts
• Saturday President’s Welcome Reception
• Annual Banquet
• Refreshment breaks

Separate registration is required for the Saturday Workshops.

Will I receive written confirmation of my registration?

Yes. Online registrations will receive email confirmation shortly after being submitted. Faxed and mailed registrations will receive confirmation via email as soon as they are processed.

When/where will I get my Annual Meeting materials?

All registration materials will be available online before the meeting. Annual Meeting registrants will receive an email alerting them that the materials are available. Only those registered for the meeting will have access to the Annual Meeting materials.

Where/when do I pick up my Annual Meeting Badge?

All attendees are required to wear a badge for all Annual Meeting sessions and events. Badges can be picked up at the registration desk during the posted registration hours.

Can I register at the meeting?

Yes, onsite registration is available. You can register online before you stop by the registration desk, print out a registration form and bring it with you, or complete a registration form available at the registration desk.

What is your cancellation policy?

Refunds for cancellations must be submitted in writing and emailed to the EMGS Headquarters. There is a $40 fee for cancellation of the meeting registration before August 15, 2018. No refunds will be issued after August 15, 2018. Registrants who do not cancel prior to August 15, 2018 and do not attend will be responsible for the full registration fee.

What is your substitution policy?

Registrants unable to attend the conference may send an alternate. Email the EMGS headquarters office at emgshq@emgs-us.org. A service fee of $40 will be charged for each substitution. Substitutions must be received by August 15, 2018. Participants will be responsible for the fee.

Can I get a certificate of attendance?

Attendees who need a certificate of attendance should send a formal request to the emgshq@emgs-us.org no later than September 5, 2018. Please make sure to include any specific required text, such as abstract presentation information. Attendees will be able to pick up their certificate of attendance at the registration desk when they pick up their badge.

How do I make my hotel reservation?

Reservations can be made using the unique web links provided on the Hotel Information Page. Please note that there are three different room types. Please use the attendee link unless you are a government employee or student. Those making government or student reservations will be required to show the appropriate identification upon check- in.

Where is the closest airport?

The closet airport is San Antonio International Airport and it is approximately 15 minutes away from the Hyatt Regency San Antonio.

How do I get from the airport to the Hyatt Regency San Antonio?

Ground transportation is provided by the San Antonio International Airport Taxi Service, Super Shuttle and local limousine and shuttle companies. Cab fare is approximately $45. However, many hotels offer shuttle service to and from the airport.

Will there be parking at the hotel?

Parking is available directly across from the hotel. Valet parking is $43 per day and self parking is $31 per day. All prices listed on this page are subject to change.