Abstract Submission

Submit an Abstract

The 2018 Annual Meeting abstracts will be published in a special electronic issue of the Society’s journal, Environmental and Molecular Mutagenesis.

Regular EMGS Abstract submission deadline is June 17, 2018. (To be published in EMM)

Late Breaking Abstracts are due by September 1, 2018. (Acceptance based on availability but not published in EMM)
 
Invited speaker abstract deadline is May 1, 2018.

Students and New Investigators are encouraged to also apply for a Travel Award.

You are encouraged to participate in the meeting by presenting your research as a Poster or Platform talk. Short talks will be selected from abstract submission files for presentation in one of the Platform sessions.

Submission is quick and easy. Login or create an ID and password and then follow the directions and screen prompts.

Abstract submissions should follow the general guidelines and format for EMGS abstracts as described here. Although the inclusion of data in the abstract is not a requirement, abstracts for Travel Award submissions should not simply be a description of experiments that are planned or contemplated. It is not appropriate to state that “results will be presented at the meeting.”

Either the abstract presenter must be a member of EMGS or they must have an EMGS member sponsor. No member can be an author or sponsor of more than four abstracts. Please contact EMGS Headquarters if you do not have a member sponsor for your abstract.

Poster Presentations

Three poster sessions are planned:

• Student & New Investigator Poster viewing during the President’s Welcome Reception
  Rio Grande Ballroom, Hyatt Regency Hotel
  Saturday, September 22, 5:30- 6:45 pm
  Student and New Investigators will have the opportunity to present their posters during the President’s Welcome Reception and be part of the student poster competition.
  Each poster will be assigned a number which can be found in the printed program.  The corresponding numbers will be on the poster boards. Presenters must take their posters down by 9:00 pm on Saturday and put them up again on Sunday or Monday in Regency Center 1/3 or Regency Foyer. 

Posters up window for Welcome Reception:  Saturday, September 22, 2:00 pm to 5:00 pm.
Posters down window for Welcome Reception:  Saturday, September 22, 7:00 pm to 9:00 pm.

Attendees can enjoy food and drink while presenters discuss their work at sessions 1 and 2.

• Poster Session 1
  Regency Center and Regency Foyer, Hyatt Regency Hotel
  Sunday, September 23, 4:45-6:00 pm
  Even numbered posters listed in the printed program will be presented at poster session 1.

• Poster Session 2
  Regency Center and Regency Foyer, Hyatt Regency Hotel
  Monday, September 24, 4:45-6:00 pm
  Odd numbered posters listed in the printed program will be presented at poster session 2.

Posters up window for Poster Sessions 1 and 2: Sunday, September 23, 10:00 am to 12:00 pm.
Posters down window for Poster Sessions 1 and 2: Tuesday, September 25, 9:00 am.

If you are presenting a poster, it is important that you and/or your co-author(s) be present at the poster session in which your poster is assigned. This is the time during the conference when participants plan to meet you to discuss your work.

The poster display closes at 9:00 am on Tuesday September 25th. It is the responsibility of the poster presenter to remove the poster. Failure to do so could result in damage to or loss of the unclaimed poster.

If the poster presenter is a student or postdoctoral fellow, there should be a sign under the poster number. If the sign is missing, please visit the registration desk and let staff know.

Poster Presentation Guidelines

1. It takes considerable effort and attention to detail to prepare an effective poster presentation. We ask that you take the time to make yours interesting and informative.
2. Your poster must fit within a space four feet by four feet.
3. Posters should use font sizes large enough to be read from a distance of one meter.
4. Each poster should be organized as follows:
   a. A top label indicating the title of the paper (should be the same as the abstract title) with names of the authors and their affiliations.
   b. A summary should be located on the lower right portion and contain no more than five items.
5. Charts should be simple with bold lines.

The poster boards will be horizontal with dimensions of eight feet wide by four feet tall. Each poster board will have two posters. Your presentation must not be larger than four feet by four feet. Push pins will be provided on-site to attach your poster to the board.

Poster Board Size: eight feet (2.43 m) long by four feet (1.22 m) tall.
Presentation Size: four feet (1.22m) long by four feet (1.22 m) tall.

Platform Presentations

There will be two or three sessions running concurrently so it is important that you strictly adhere to the times outlined in the program. The Program Committee has allotted 12 minutes for each presentation, 2 minutes for questions, and 1 minute to switch between speakers (total, 15 minutes).

Platform Preparation Instructions